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Sourcing specialist medical and laboratory equipment – what you need to know

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When sourcing specialist medical and laboratory equipment it can be easy to quickly become overwhelmed and confused by the sheer amount of choice on the market. Even for seasoned professionals and senior laboratory staff the quickly moving nature of technology and wealth of options on offer can throw up some tricky decisions. Lab equipment is rarely cheap so it’s important to get this right – adding pressure to the process. Here we share expert insights to bear in mind when finding and purchasing specialist medical and laboratory equipment.

Note individual merits of each option to avoid overwhelm

Different types and brands of specialist laboratory equipment have varying benefits and downsides. Taking in the product offering on the market in its entirety and selecting pros and cons from each based on your individual requirements should help you come to a sound decision. Request realistic reviews and testimonials from fellow laboratories in similar sectors or manufacturers to gain an accurate view of how the equipment could positively impact upon the work that you do.

Find reputable, reliable suppliers

Carefully research both the companies that manufacture the equipment and suppliers to learn more about what they offer. You need a reputable company offering genuine, high quality equipment that is carefully sourced. Some retailers offer assembly, transportation and aftercare support – others don’t. This could guide your decision and save you time and money in the long-term.  

Consider second-hand options

Some second-hand specialist medical equipment has only been used a handful of times and has been incredibly well looked after. Some have been fully reconditioned or repurposed. This offers a cost-effective and savvy option – ideal for equipment that is only going to be a short-term fixture in the lab, or will rarely be used.

4 Things You Should Consider When Discussing A Lab Relocation With Laboratory Movers

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Communication is key during all stages of a laboratory move – so it’s important to understand how you will liaise with the experts responsible for the removal as well as colleagues and staff throughout the process. Here we share four key things to consider when discussing transportation and relocation with laboratory movers.

Rules and regulations

Naturally a range of rules and regulations apply to laboratory moves, as they tend to feature a variety of specialist requirements. Dangerous goods and hazardous materials are commonplace. Chat with your laboratory movers in depth before the move and during the preparatory stages to make them aware of the full situation and understand the regulatory obligations and expectations of your relocation. Laboratory movers will be required to meet a range of regulations including H&S legislation, GLP and FDA plus any local or facility guidelines – so it’s important that you’re honest and upfront and provide comprehensive information right from the start to allow them to prepare adequately.

Hazardous materials and dangerous goods

It goes without saying – hazardous materials and dangerous goods need specialist attention. A separate set of regulations will apply here – so discussing any dangerous or hazardous materials present (including poisons, chemicals and biohazards) with your laboratory movers should be a key priority.

Costings are key

Budget is very important – so it’s vital to discuss realistic costings with your laboratory movers before you begin the preparatory stages. Laboratory relocation must be budgeted for – especially where specialist provisions are involved.

Cold chain materials must be considered

Biological materials and chemical samples are often temperature sensitive – so it’s crucial that constant conditions are maintained throughout transportation. Climate-controlled trucks and specially trained technicians will need to be on-hand to monitor temperatures, especially where frozen goods are concerned. Back-up plans will also need to be in place – so it’s important to discuss this with your laboratory movers prior to the relocation date.

If you’re planning an upcoming laboratory relocation, you’ll need specialists on hand to ensure safe transportation and a smooth transition to new premises. Get in touch with our dedicated team today.

Moving medical laboratory equipment – dos and don’ts

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Moving medical laboratory equipment is often necessary – whether you’re running a pathology lab in a hospital or carrying out cutting-edge research in a specialist facility. There are certain do’s and don’ts to observe when planning a laboratory equipment move – here we share four key tips to help you ensure that your relocation runs as smoothly as possible.

DO ensure that everyone is informed and involved

Your staff are going to need to be on board for this – and their support will be essential as you organise a move, whether you’re swapping out an old model for a new one or overseeing a complete refit. Consult everybody first and keep them informed of your plans well in advance. Find a way for everyone to be involved – whether they’re helping to maintain the status quo or actively assisting in the move.

DO work with staff members’ individual strengths

Identify who might be able to help with what and assign tasks accordingly. If you’re in a hospital environment, will the move impact on patients? If so, one or more members of lab staff should be involved in minimising and mitigating that impact. If outsourcing is required to fill in the gaps in service during the move who will manage this and properly brief partner labs? Work as much within your immediate team before then enlisting additional support from professionals with specific experience moving medical laboratory equipment.  

DON’T try to do it yourself

Medical equipment is sensitive, specialist and overall incredibly expensive. Asking staff to move it or trying to arrange a team yourself could end in disaster – which often impacts on and delays service delivery since replacements can be hard to find. Breakages, spills and errors with timing and delivery can often affect in-house moves – so guard against disruption by arranging specialist assistance.

DON’T forget about decommissioning/relocation/recalibrate

When planning in timescales and provision for your upcoming move, don’t forget to consider how long it will take to decommission, relocate and recalibrate the equipment. Specialist OEMS will likely be required for this stage too – and they will need to be booked in advance. Consult experts on each piece of equipment to ensure that accurate provision and timescales are in place.  

Good Lab Practice and Why It’s So Important

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Good laboratory practice is paramount for UK labs – as stringent adherence to regulation ensures licence renewal, optimum results and staff satisfaction. Here we explore the relevance and importance of good lab practice and explain how Johnsons lab services can help.

What does good lab practice involve?

The term ‘good lab practice’ serves as an umbrella for an extensive range of disciplines and requirements that ensure the safe and smooth running of a laboratory environment. Indeed without a good lab practice policy laboratories simply can’t function, as licencing and permissions greatly depend on it. Government guidelines state that any facility conducting safety tests on medicines, chemicals, cosmetics, foodstuffs or biocides must be a member of the UK GLP, its laboratory compliance monitoring programme. Therefore when inspections are carried out on an annual basis labs are expected to meet a stringent set of requirements and regulations.

Why is good lab practice important?

The importance of good laboratory practice can be defined by the consideration of three principle elements – safety, ethics and management. For a successful lab operation staff and visitors must be safe. Practices must be ethical. Management must be well organised and comprehensive. When panning out a little to take in the wider picture it’s clear to see why compliance is key. Good lab practice prevents isolated internal incidents that could have catastrophic implications outside the four walls of the facility, such as cross-contamination, chemical leaks and infection.

A simpler, safer way to ensure good lab practice at all times

At Johnsons we take good lab practice, safety and compliance incredibly seriously. We understand that when labs work with us, we are by default an extension of their operations, therefore our knowledge and the quality of our services is a reflection of their wider function. For this reason we go the extra mile for our clients, providing a dangerous goods safety advisor as standard who will advise on advise on the classification, packing, handling, labelling, and transportation of hazardous materials.

Planning an upcoming laboratory move? Need to ensure full compliance and good lab practice throughout? Get in touch today to learn more about our specialist lab services.

The Importance of a Dangerous Goods Safety Advisor

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A laboratory relocation is often a complex and sensitive operation – requiring a cohesive effort involving multiple agencies and specialists. Relocation can be further complicated by the presence of dangerous goods – often found in a range of laboratories. Despite this some providers don’t include a dangerous goods safety advisor as standard – potentially leaving laboratories open to catastrophic consequences, compromised operations or even legal action. So why is reliable dangerous goods management so important, and how can you choose a reputable DGSA to support your relocation?

Dangerous goods require specialist assistance

From cleaning products and pesticides to solvents and biological samples – even seemingly inoffensive or unassuming items can be classed as dangerous goods. Their classification is complex and nuanced – involving nine different tiers each with varying regulations and recommendations. Dangerous goods naturally require careful handling and management by fully trained professionals. Good lab practice considers the safety of employees and operations as a whole in conjunction with one another, so when a lab move is on the horizon dangerous goods management is naturally front of mind.

What does the role of a dangerous goods safety advisor involve?

A dangerous goods safety advisor or DGSA has extensive and specific knowledge relating to the handling, management and transportation of dangerous goods. They understand that careful planning and preparation is paramount and will consult and advise on the dangerous goods aspect of the relocation.

Choose wisely for complete peace of mind

We take the movement of dangerous goods incredibly seriously – so we have in-house dangerous goods safety advisors who are on-hand to assist during laboratory relocation. Naturally this greatly minimises risk and ensures compliance and appropriate handing and management at all times. Having in-house knowledge of dangerous substances helps lab managers to retain complete peace of mind – but there are additional benefits associated with having expert assistance on side. A specialist advisor can oversee this aspect of the move, helping to significantly streamline the process and lowering costs thanks to the elimination of wasted time and resources.

Planning for an upcoming laboratory move? Get in touch with Johnsons today to discuss your requirements.

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